Documentation / Projects

What is an archived project?

At any point in time, you may decide to archive a project.

Once a project is archived, no one will be able to change anything on that project (tasks, tags, time logs, blocks & associated participants). However, even if the project is "froozen", the following features still works:

  • Participants will still be able to access the project.
  • time report, filters, excel exports still works.
  • Public link will still works (if it was setup before)

Can I create project templates?

Yes, you can create your own project templates.

First, create your template by creating a project, then you can either:

  • Downloading a backup of the project created and import it when you want.
  • Duplicating the project template.

Backup a project?

Yes, you can easily download backup of project you've created. The advantage is that you could use this backup as a project template. Once the backup file downloaded, you could import the backup later and create new projects with it.

A backup includes:

  • All tasks
  • All time logs
  • All time blocks

A backup does not include:

  • Participants & permissions

Duplicate a project?

With Jikan, you can duplicate active projects, so you could have a group of project called "templates" where you would keep all your project templates.

Please note that when duplicating a project:

  • All tasks will be copied
  • All completed tasks will be set to active
  • The order of tasks will be kept from original and uncompleted task from original project will be ordered first.
  • Task time budget will be kept

Then will be removed:

  • Task assignee
  • All participants
  • All time logs
  • All blocks

Finally, only active project can be duplicated.


Delete project?

You can delete a project but for security purposes:

  • The project must be archived first to request its deletion
  • Only the owner can request deletion of a project
  • The owner can allow participants to be able to download a backup of the project.

At deletion request:

  • The project will still be accessible for 30 days.
  • An email is sent to inform all participants that the project wil be soon deleted

After 30 days, the project and all its related informations (tasks, time logs, blocks & tags) will be deleted forever.


Transfer project

Project owner can transfer the ownership of the project to any of the participants of the project.

Here are the consequences:

  • Owner will become a participant on the project.
  • Once the transfer is initiated, the project will be set on archived automatically.
  • Only the new owner will be able to re-activated the project if his/her subscriptions allows him to.
  • An email will be sent to the new owner to inform him/her about the new project he just owned.