Documentation / Projects
What is an archived project?
At any point in time, you may decide to archive a project.
Once a project is archived, no one will be able to change anything on that project (tasks, tags, time logs, blocks & associated participants). However, even if the project is "froozen", the following features still works:
- Participants will still be able to access the project.
- time report, filters, excel exports still works.
- Public link will still works (if it was setup before)
Can I create project templates?
Yes, you can create your own project templates.
First, create your template by creating a project, then you can either:
- Downloading a backup of the project created and import it when you want.
- Duplicating the project template.
Backup a project?
Yes, you can easily download backup of project you've created. The advantage is that you could use this backup as a project template. Once the backup file downloaded, you could import the backup later and create new projects with it.
A backup includes:
- All tasks
- All time logs
- All time blocks
A backup does not include:
- Participants & permissions
Duplicate a project?
With Jikan, you can duplicate active projects, so you could have a group of project called "templates" where you would keep all your project templates.
Please note that when duplicating a project:
- All tasks will be copied
- All completed tasks will be set to active
- The order of tasks will be kept from original and uncompleted task from original project will be ordered first.
- Task time budget will be kept
Then will be removed:
- Task assignee
- All participants
- All time logs
- All blocks
Finally, only active project can be duplicated.
You can delete a project but for security purposes:
- The project must be archived first to request its deletion
- Only the owner can request deletion of a project
- The owner can allow participants to be able to download a backup of the project.
At deletion request:
- The project will still be accessible for 30 days.
- An email is sent to inform all participants that the project wil be soon deleted
After 30 days, the project and all its related informations (tasks, time logs, blocks & tags) will be deleted forever.
Project owner can transfer the ownership of the project to any of the participants of the project.
Here are the consequences:
- Owner will become a participant on the project.
- Once the transfer is initiated, the project will be set on archived automatically.
- Only the new owner will be able to re-activated the project if his/her subscriptions allows him to.
- An email will be sent to the new owner to inform him/her about the new project he just owned.